Executive Assistant, CEO Office

Nex is on a mission to help families rediscover the joy of movement. Created by parents for parents, Nex combines technology and play to deliver fun, social, and interactive experiences powered by natural body motion, encouraging kids and adults to move more, play more, and have fun together. Nex Playground, the company’s award-winning active play system, is purpose-built to get families moving year-round, with safety and privacy as core considerations in its intentional design. It is certified kidSAFE+ COPPA compliant and built to support healthy, active play for all ages and abilities.
Nex Playground features a growing library of 50+ experiences, including motion and dance games, fitness and educational experiences, and Nex Originals. Content includes collaborations with partners like Hasbro, Sesame Workshop, and NBCUniversal. Nex has been recognized by Fast Company’s Most Innovative Companies, TIME’s Best Inventions, and Parents’ Best Entertainment System for Families, and has earned Red Dot, IDEA, and Core77 international design awards. We encourage you to explore Have Fun and Is Motion Gaming Back?, as they offer a deeper look into our culture, values, and explain how our approach to motion gaming differs from previous generations.
Location: San Jose, CA (On-site)
Annual salary: USD 100,000 - USD 135,000
Type: Full-time
Reports to: Chief of Staff, CEO office
The Role
This is not a typical Executive Assistant position. You will be embedded within our CEO Office, working directly with the CEO and Chief of Staff as a critical operational partner in a high-velocity environment. You'll manage a diverse portfolio spanning executive support, office operations, product review logistics, and cross-functional coordination. This role requires someone who thrives in ambiguity, exercises impeccable judgment, and can shift seamlessly between strategic projects and hands-on execution.
Given the nature of this role, you will have access to highly confidential and sensitive company information. Discretion is non-negotiable.
Key Responsibilities
Manage complex scheduling for internal and external meetings for CEO Office across global time zones
Coordinate domestic and international travel arrangements for CEO Office
Conduct product research based on CEO’s requests to support leadership decision-making
Coordinate demo preparation logistics for CEO with Content Ops, Marketing and Facility including procurement, research, and packing lists
Maintain robust tracking systems for requests, action items, and follow-ups across the CEO Office — ensuring clear ownership, status visibility, and timely closure
Provide flexible, responsive support in a fast-paced environment with variable hours
Coordinate product review meetings and prepare agendas and pre-meeting materials
Event planning (team events, offsites, support with external meetings). Responsible for management & coordination related to venue/vendor sourcing & logistics, agenda coordination & presentation logistics
Serve as the on-site office administration point of contact, including supporting executive workspace needs
Who You Are
Required Qualifications
5+ years of experience as an Executive Assistant, extensive experience within a technology or a rapidly scaling company
Proven ability to handle confidential information with the utmost discretion and professionalism
Exceptional organizational skills with an almost obsessive attention to order — you bring Marie Kondo energy to everything from calendars and documentation systems to event logistics and physical workspaces. Chaos doesn't stand a chance around you.
Track record of building and maintaining organized systems for tracking requests, follow-ups, and information flow — you ensure nothing gets lost, delayed, or forgotten across multiple workstreams.
Strong written and verbal communication skills
Proficiency in Google Workspace, Slack, Notion and presentation tools
Experience with event planning and office operations
Ability to manage multiple priorities and pivot quickly in a dynamic environment
Preferred Qualifications
Experience in consumer tech, gaming, or hardware companies
Background in supporting executives with external communications (PR, media)
Experience with metrics reporting and deck creation
Mindset & Attributes
Tech-savvy with a strong interest in using technology to improve work efficiency
You are unfazed by ambiguity and comfortable operating without a playbook
You anticipate needs before they arise
You create order out of chaos — whether it's structuring the CEO Office's week, organizing a demo kit, or ensuring every file, folder, and follow-up has a home. Your systems are intuitive, your spaces are tidy, and nothing slips through the cracks.
You are low-ego and high-accountability
You understand that supporting a CEO Office in a fast-growing startup means flexibility — if you expect predictable 9-to-5 hours, this role is not for you
You are a self-starter who takes ownership and follows through relentlessly
We Offer
Competitive compensation package.
Flexible working hours and vacation policy.
Product-driven culture that treasures talents and individual growth.
Front-row seat and hands-on experience with cutting edge technologies in the evolving gaming field
Nex is located in San Jose, California, USA and Hong Kong. Learn more about us at nex.inc/who-we-are.
We encourage applications even if you don’t meet more than 50% of the requirements — we believe that experience comes in many forms!
Nex is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, gender identity, and sexual orientation), national origin, ancestry, age, physical or mental disability, medical condition, genetic information, marital status, military or veteran status, or any other characteristic protected by applicable law. This policy applies to all individuals at every stage of the employment relationship, including all current and prospective employees, and covers all employment decisions including recruitment, hiring, job assignment, promotion, compensation, benefits, training, discipline and termination.
We are committed to providing a workplace free from discrimination and harassment and to fostering an inclusive environment for all employees.