Executive Assistant

About LumiMeds
LumiMeds is a fast-growing U.S.-based telehealth startup focused on weight management and long-term metabolic health. We are building the next generation of e-commerce and clinical infrastructure from the ground up.
As an early-stage company, we move quickly, operate with limited layers, and expect high ownership from every team member. There is no bureaucracy here — decisions happen fast, priorities evolve, and builders thrive.
We are a remote-first, globally distributed team that values clarity, accountability, and people who take initiative rather than wait for direction.
The Role
Lumi is moving fast, and our co-founder needs a strategic partner, not just a scheduler. We are looking for an Executive Assistant who operates with high agency and total discretion. You will be the gatekeeper, the organizer, and the problem solver who keeps the executive office running flawlessly.
This is not a 9-to-5 job. It is a role for someone who thrives on chaos, creates order, and takes pride in making the impossible happen.
Who You Are (The Non-Negotiables)
We are looking for a specific type of person. If the following traits describe you, we want to talk:
You are "Sharp" & High Agency: You don’t need to be told how to do something, just what the outcome needs to be. You figure it out. You have common sense, street smarts, and high emotional intelligence.
Borderline Obsessive Attention to Detail: Typos annoy you. Missed flights don't happen on your watch. You anticipate logistical failures before they occur and fix them.
Strong & Resilient: You have a thick skin. High-pressure situations don’t rattle you; they focus you. You can hold your ground and manage varied personalities with confidence.
Extreme Initiative: You don’t wait for permission. If you see a process that is broken, you fix it. If our co-founder forgets something, you’ve already remembered it for him.
Flexible & Available: Business doesn’t stop at 5:00 PM. You are willing to be available during off-hours, weekends, or different time zones as the business demands.
What You Will Do
Calendar Tetris: Manage a complex, ever-changing schedule. You don't just book meetings; you protect time and prioritize based on ROI.
Inbox Management: Filter noise, draft responses, and ensure nothing slips through the cracks.
Logistics & Travel: complex travel itineraries, reservations, and event planning.
Ad-Hoc Projects: Research, personal errands, or special projects. No task is too big or too small.
How to Apply
If this role sounds like a fit, we’d love to hear from you. Please submit your application in English and ensure your resume reflects relevant experience for the role.
This position is open to candidates based in approved locations, depending on the role and business needs. Qualified applicants will be contacted for next steps.
LumiMeds is an equal opportunity employer. We hire based on skills, experience, and alignment with our values.
Please note: This role requires professional-level English communication and availability to work U.S. business hours.