HR Onboarding Specialist

Job OpeningsHR Onboarding Specialist
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HR Onboarding Specialist
Be the First Great Experience Every New Doer Has.
At Doneverse, we believe the first days of a new hire’s journey matter the most.
That’s where you come in.
We’re looking for a detail-obsessed, process-driven, and people-focused HR Onboarding Specialist who will own the entire onboarding experience for our newest Doers. You’ll be the person who ensures every new hire transitions smoothly from candidate to team member — with precision, speed, and an exceptional experience.
If you love organization, operational excellence, and creating great first impressions, this role is for you.
What You’ll Be Responsible For
Own the End-to-End Onboarding Experience
You will manage the entire onboarding journey — from contract sending to Day 1 readiness.
This includes:
Sending welcome communications and onboarding instructions
Ensuring all pre-employment requirements are completed
Managing character reference checks
Validating and reviewing candidate documents and information
Coordinating with internal teams to create employee accounts
Preparing and sending Training Agreements and Employment Contracts
Ensuring all documents are signed, organized, and stored properly
Supporting employees moving into new roles or departments
Deliver an Exceptional Candidate Experience
You will be the main point of contact for onboarding candidates, ensuring they feel supported and informed.
You will:
Respond to trainee onboarding questions
Guide candidates through requirements
Ensure clear communication at every stage
Maintain a smooth, professional onboarding journey
Keep Everything Accurate, Organized, and On Time
Your attention to detail will ensure nothing slips through the cracks.
You will:
Maintain accurate candidate records
Manage the ATS pipeline and onboarding database
Track onboarding progress through reports and documentation
Ensure all onboarding activities meet company timelines and standards
What Success Looks Like
In this role, you will:
Ensure 100% accurate onboarding documentation
Maintain efficient onboarding turnaround times
Deliver a smooth onboarding experience for every new hire
Keep drop-off rates low by supporting candidates proactively
Maintain a highly organized ATS and onboarding pipeline
What We’re Looking For
Experience
Bachelor’s degree in Human Resources, Business Administration, or related field
At least 1 year experience in HR onboarding, HR admin, or recruitment operations
Experience handling employment documentation and onboarding processes
Experience working with ATS platforms or HR systems
Skills That Will Make You Thrive
Exceptional attention to detail
Strong communication and coordination skills
Ability to manage multiple candidates and timelines simultaneously
Strong organizational and documentation skills
Ability to work independently while collaborating with multiple teams
Comfortable working in a fast-paced environment
Motivated to deliver results and meet timelines
Bonus if you have experience with:
HRIS or ATS platforms
Google Workspace or Microsoft Office
Remote team onboarding
Ready to Build Exceptional First Impressions?
If you’re passionate about people, processes, and precision, we’d love to hear from you.
Apply now and help us ensure every new Doer starts their journey the right way.