Head of Operations

Back to jobs Head of Operations Singapore, Singapore Apply Head of Operations Role summary Motion Ventures is building a compounding, product-led institutional investment platform. We are hiring a senior Head of Operations to design and run the firm’s operating system: cadence, execution rhythm, decision hygiene, and cross-functional integration — enabling consistently high-quality investing and founder outcomes at scale. Reporting line and working model Reports to: Founder and General Partner (Shaun) Partnership model: Founder owns institutional direction, standards, and reputation-setting decisions. The Head of Operations owns the operating system and day-to-day execution. Mission Build and operate Motion Ventures’ operating system so the firm runs with: Clear ownership and decision rights Predictable cadence and execution throughput Decision-ready artefacts (not meeting-driven work) High trust and governance-by-design Minimal overhead and maximal clarity Success outcomes (what you will deliver) 1) Operating cadence and visibility Outcomes - Implement and run a firm-wide cadence (weekly/monthly/quarterly) that reliably produces decisions and ships. - Create lightweight visibility so progress is obvious without meetings. Signals - Owners acknowledge within 12 hours; status signals within 48 hours become normal. - A single priority slate exists and is used (what we will and won’t do). 2) Decision hygiene and follow-through Outcomes - Decision-ready artefacts become the default (clarity, options, trade-offs, reversibility). - Decisions are logged and followed through without chasing. Signals - Key decisions can be reconstructed from the decision log (who/what/why). - Re-litigation reduces; fewer last-minute escalations. 3) Clean interfaces across the core loop Outcomes - Standardise handoffs across: sourcing/signal → underwriting → portfolio support → mobilisation → insights/distribution. - Introduce simple templates and “done means…” acceptance criteria at boundaries. Signals - Less thrash and fewer dropped balls at handoffs. - Handoffs increasingly happen via templates, not ad hoc pings. 4) Governance-by-design (with Finance/Compliance) Outcomes - Embed practical controls for confidentiality, fairness, disclosure and conflicts into day-to-day flows. - Ensure sensitive comms and external-facing materials follow agreed pre-flight checks where required. This is not a learning role We are looking for someone who has done it before — built and run a horizontal operating cadence and accountability system in a fast-moving, high-judgement environment. What “done it before” means at Motion Ventures You have previously: Implemented and operated a high-discipline cadence that senior stakeholders actually follow. Embedded decision hygiene: clear ownership, decision-ready artefacts, documented decisions and follow-through. Designed clean interfaces between functions so execution is repeatable (clear inputs/outputs; minimal ambiguity). Raised standards without bureaucracy: speed with rigour, not process theatre. Core responsibilities 1) Operating system design and execution Implement and run the firm-wide cadence (weekly/monthly/quarterly rhythms) Establish practical operating mechanisms: work intake and prioritisation escalation and decision routing decision logging and follow-through templates and acceptance criteria for recurring work Create lightweight visibility mechanisms (status signal, priority slate, decision log) that reduce noise and increase throughput 2) Cross-functional integration Ensure clean handoffs across core activities: sourcing/signal → underwriting → portfolio support → mobilisation → insights/distribution Standardise the artefacts at handoff points (templates, acceptance criteria, service levels) 3) Governance-by-design (in partnership with Finance/Compliance) Embed appropriate controls for confidentiality, fairness, disclosure and conflicts into day-to-day flows Ensure external-facing materials and communications follow agreed pre-flight checks where required 4) Performance cadence and “People Ops Lite” (no HR bloat) Own work allocation and performance cadence for internal execution teams (including analysts) Build structured hiring and onboarding loops: scorecards, interview processes, and role expectations Keep it lightweight: high standards without unnecessary process Scope and authority The Head of Operations is expected to have real operating authority to: Set execution rhythms and enforce standards of clarity and delivery. Own prioritisation mechanics (what is in/out; sequencing), including stopping work that does not fit current priorities. Implement operating artefacts and ensure consistent adoption. Allocate internal execution capacity day-to-day (including analysts), aligned to priority work. Clear boundaries: Investment decisions and underwriting quality remain with the Investment Director. External insight/editorial quality remains with the Insights/Marketing owner. Confidentiality, fairness, disclosure, and conflicts are gated with Finance/Compliance. External-facing work is secondary: the role is primarily an internal operating-system builder. Candidate profile Experience (non-negotiable) Senior operator who has built and run operating cadence, accountability systems, and cross-functional execution Create a Job Alert Interested in building your career at Motion Ventures? Get future opportunities sent straight to your email. 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