Senior Business Administrative Executive

About us
First Digital is a digital asset focused trust, custody, financial technology company at the vanguard of the emerging digitalization of assets, where the full value for your worldly assets can finally unite like other digital data. Our best-in-class custodian and near-banking layer enables previously unattainable options for payments, asset management and access to products that can help enhance financial inclusion.
Our infrastructure – including FDUSD, Asia’s 1st home grown blockchain-based USD stable-coin – Developed to help economies, institutions and developers gain access to technology breakthroughs and capitalize on the digital evolution of finance, trust, and technology.
About the role:
We are seeking an experienced and meticulous Business Administrative Executive with a strong background in corporate governance and business administration to join our team. This role involves overseeing the administrative and governance aspects of our group companies across various jurisdictions. The successful candidate will be responsible for maintaining corporate records, coordinating group-level meetings, managing legal filings, handling investor communications, overseeing vendor and contract management, and ensuring consistent handling of business due diligence processes. This position requires exceptional organizational skills, attention to detail, and the ability to coordinate effectively with various stakeholders across the Group.
What you'll do:
Assist in maintaining and enhancing governance practices to ensure compliance with internal policies, statutory requirements, and external regulations.
Act as the primary liaison for governance and administrative matters between statutory company secretaries, shareholders, investors, vendors, and other key stakeholders.
Manage and maintain up-to-date corporate records for group companies, including the registry of contracts, agreements, and detailed records of Ultimate Beneficial Owners (UBOs).
Draft, prepare, and file necessary governance documents, including resolutions, corporate filings, and other statutory documentation.
Oversee vendor management processes, including contract renewals, ongoing obligations, and maintaining centralized records of vendor engagements.
Manage business due diligence processes (e.g., when opening bank accounts, establishing new vendor relationships, or responding to due diligence requests from partners), ensuring these are handled centrally and consistently across the group.
Coordinate and support group-level meetings, including executive management and operational meetings, as well as board meetings where required. Responsibilities include scheduling, preparing agendas and presentations, recording accurate minutes, documenting action points, and tracking follow-ups.
Organize and facilitate group committees covering areas such as compliance, banking, and partnerships, ensuring effective coordination and documentation of outcomes.
Collaborate with internal stakeholders, including legal, finance, and senior management, to address governance-related issues, optimize existing processes, and implement best practices.
Provide secretarial support to the executive leadership team and strategic administrative support across the organization.
What we're looking for:
8+ years of proven experience in a similar role, preferably within a regulated industry or public company environment.
Strong understanding of corporate governance principles, regulatory requirements, and administrative best practices.
Excellent communication skills, both written and verbal, with the ability to interact effectively with individuals at all levels of the organization.
Maintain a high level of confidentiality and professionalism in handling sensitive information and discussions.
Exceptional organizational and time-management skills, with the ability to prioritize tasks and manage multiple deadlines simultaneously.
Proficiency in Microsoft Office suite and other relevant software applications.
Attention to detail and a commitment to accuracy in all tasks.
Ability to work independently with minimal supervision and as part of a collaborative team.
Fluency in English, with proficiency in additional languages considered a plus.
Why Join Us?
Competitive Compensation – We offer a remuneration package that reflects your expertise and contributions.
Transportation Support – A monthly allowance to assist with your commute.
Comprehensive Benefits – Life, medical, and dental coverage for your well-being.
Professional Development – A US$4,000 education allowance to support your continuous learning.
Career Growth – Strong prospects for advancement within a dynamic organization.
Team Engagement – Regular activities to foster collaboration and a positive work environment.
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We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. However, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position. First Digital Trust reserves the right to amend this job description at any time.