HR & Admin Manager

Back to jobs HR & Admin Manager Kuala Lumpur, Malaysia Apply Who We Are Dynamite Games is at the forefront of creating unparalleled gaming experiences for digital natives and the next generation of gamers. Our commitment to innovation and quality drives us to develop games that are not only visually stunning but also deeply engaging. Leveraging cutting-edge technology, we strive to deliver experiences that resonate with modern gamers through unique narratives and immersive gameplay. The Role We are seeking an experienced HR & Admin Manager to lead the full spectrum of Human Resources and Office Administration for our Kuala Lumpur operations, overseeing two physical office locations. Reporting to the Regional Head of HR, this role acts as the country HR lead and operational gatekeeper, responsible for ensuring regulatory compliance, operational excellence, employee experience, payroll governance, and facilities management standards across both offices. This is a hands-on leadership role requiring strategic thinking, operational depth, and strong stakeholder management capability within a fast-paced and evolving business environment. Key Responsibilities HR Leadership & People Operations (Country Lead – Malaysia) Lead and manage the full employee lifecycle including workforce planning support, onboarding, performance management cycles, employee engagement, disciplinary processes, and exit management. Serve as the Malaysia HR subject matter expert and compliance custodian, ensuring adherence to local employment legislation, statutory requirements, and internal governance Provide advisory support to managers on employee relations matters, policy interpretation, and risk mitigation. Partner with Regional HR to drive HR initiatives, performance frameworks, and organizational effectiveness programs within the Malaysia offices. Monitor employee sentiment and engagement levels, proactively recommending and implementing action plans where necessary. Oversee documentation control, HR SOPs, and continuous improvement of local HR 2. Payroll, HRIS & Governance Oversight Accountable for end-to-end Malaysia payroll governance, ensuring: Accurate and timely payroll processing Compliance with statutory contributions and reporting requirements Proper payroll reconciliation and documentation Act as HRIS data owner for Malaysia, ensuring: Data integrity, confidentiality, and audit readiness Timely updates and system adoption Accurate reporting for headcount, attrition, and manpower analytics Support internal and external audits where Drive process optimization and digitization of HR workflows where 3. Office Administration & Facilities Management (2 Offices) Oversee facilities management, maintenance, and operational readiness of two KL office Ensure workplace safety, compliance, and alignment with company Manage vendor relationships (cleaning, maintenance, security, utilities, ) with cost control and service-level monitoring. Oversee procurement and budget control for office supplies, equipment, pantry management, and facility enhancements. Drive workplace improvement initiatives to enhance productivity and employee 4. Budgeting, Cost Control & Vendor Governance Manage HR and administrative operational budgets for Review and approve administrative expenditures, ensuring cost efficiency and financial Negotiate and manage contracts with local vendors and service 5. Employee Engagement & Culture Building Lead and execute local employee engagement initiatives, welfare programs, and internal Support Regional HR in embedding organizational culture, values, and performance Champion communication clarity and positive employee relations across 6. Cross-Functional & Regional Collaboration Act as the Malaysia liaison between HQ/Regional HR and local business Support regional HR projects such as HRIS migration, policy harmonization, and compliance Contribute insights on workforce trends, attrition risks, and manpower Who We Are Looking For Minimum 6–8 years of progressive HR experience, with at least 3 years in a managerial or lead Strong hands-on exposure to Malaysia employment law, statutory compliance, and payroll Demonstrated experience managing full-spectrum HR operations Prior experience overseeing office facilities and multi-site administration Strong stakeholder management skills with the ability to influence managers and senior High ownership mindset with strong problem-solving and decision-making Comfortable operating in a fast-paced, evolving Detail-oriented with strong documentation and process governance Experience with HRIS systems and payroll Proficient in Microsoft Office and HR reporting Immediate or short notice availability Create a Job Alert Interested in building your career at Dynamite Games? 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